A photocopy machine is an electronic device that is used to produce copies of a text or graphics on to a paper. When you embark on purchasing a copier, there are various factors that you should put in your mind. First, you should consider the paper handling capacity of the copier. The amount that you need to photocopy per day, determine the type of photocopier that you should buy. A large copier will be able to handle large amount of papers. You should as well consider the speed of the copier. The speed of the copier is the number of papers that the copier can produce per minutes. If you are in a busy and a big business, then the best copier is the one that can copy a large number of papers in the shortest time possible.
You budget is very crucial. The amount of money that you have planned, will help you to decide whether you will purchase, lease or rent a copier machine. Buying a copier is suitable if you are using it for a long time. Leasing is suitable for business that doesn’t have enough capital. The lessee is required to pay a given amount of money per month in order to continue using the copier machine. Leasing is for few number of year usually 3- 5 years. Renting on the other hand, is for a very short period of time such as a month or a week and suitable when a business doesn’t have enough money. There are many companies that can rent you a copier machine such as AMC Office Products.
The needs of the business is very important. There are various factors in your business that you need to consider. You should consider the daily usage, number of user and the amount of space in your business. If your business prints only few copies per day, then you should consider going for a smaller photo copier. If you business is large, consider a copier with higher printing volume.
The other thing that you should consider is the features that are incorporated in your copier. New printer are being incorporate with modern technology. You should consider a copier with features such as envelope feeder, paper tray size, automatic document feeder, duplex,etc. New printer are also efficient because they consume less electricity. When you are planning to purchase or rent a copier, it is crucial to first discuss with the dealer the feature that the printer has.
The other very crucial factor to consider is the toner. Toner is a special type of ink that is used to form text and graphics on a piece of paper. When buying a copier, you should investigate on the availability and the cost of the toner. There are some toner that are sold by the manufacturer as a full set. A set may be expensive for the business when it requires only one type of color. Finally, you should consider the maintenance that the copier requires. It is important to buy your copier from a dealer who will do maintenance in case it breaks down. In addition, you should look for a types of copier which you can easily find a spare part.